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Administrative Assistant

full-time Looker Dublin

WHO WE ARE

Looker is on a mission to bring better insights and data-driven decisions to every business. Everything we do is aimed at making sure our customers love every aspect of Looker, from our products and technologies to our ease of doing business and our support. We are looking for curiously brilliant individuals to join our team as we reinvent data analytics. Get data-driven and see yourself at Looker.

WHAT WE'VE GOT GOING ON

We are seeking an Administrative Assistant for our Dublin office located in the WeWork Iveagh Court. Our ideal candidate thrives on managing the details that ensure everything runs smoothly while making it look effortless. You will be tasked with day to day operations of a dynamic start-up office while enjoy working independently and partnering with our Santa Cruz based Executive Assistant team. You'll also support our London sales office. You will be expected to self manage, make decisions independently, and feel comfortable taking initiative to complete necessary tasks. You are high energy, positive, and love to help others. We will entrust you to take care of all the needs of the office so everyone else can focus on being their most productive selves. We are a growing office and we expect this role to grow and evolve as we do, including managing a move to a larger office.
You have experience in managing a wide variety of business relationships. You are a friendly and an outgoing person; you generally get along with all others who you interact with on a regular basis and have positive relationships in your personal and work life. Your historical work attributes include: proactiveness, organization, prioritization, and independent and resourceful problem-solving. Juggling multiple priorities and clean communication will be key in successfully supporting a busy office along with the executives day-to-day.

WHAT WE NEED YOU TO DO

Help our executives be their best. Provide exacting administrative support for the sales executives in the office to ensure their days are organized and productive. Be proactive with their calendars with zealot-like attention to detail, planning team off-sites, assisting with internal and external corporate events, and booking travel.
Own the Dublin and London office environments. Make them meet the needs of Lookers so they feel valued, comfortable, and free of negative distraction. Make sure Lookers have what they need from food to furniture and equipment. Manage the relationship with WeWork, keep the office and kitchen stocked and tidy, own catering, conference room setup, onboarding new hires, book travel, and provide administrative support to the office's leads.
Be the cultural Ambassador for the Dublin and London offices. Plan internal office events in coordination with Santa Cruz Places team to grow Looker culture, coordinate team retreats, and keep the magic that is Looker Dublin and Looker London.
Help us expand. Help do the above as we grow our London and Dublin offices.
Help us shine in front of customers, potential customers, partners, and the “outside world” in general. Assist with corporate events in London and Dublin. Be comfortable being the point person for all things Dublin and taking an active role in assisting the London and Dublin offices.

WHAT YOU BRING TO LOOKER
Communication: comfortable conversing clearly and efficiently with colleagues, C-level executives, customers, and other external contacts
Demonstrated ability to schedule appointments, meetings, and interviews, book travel, and manage itineraries
Computer: proficient in word processing, spreadsheet management, and proficient in using a Mac computer required. Familiar with Google applications and A/V equipment a plus. Able to troubleshoot basic computer problems, as well as teach basic use of common applications used by Looker.
3+ years of previous Administrative Assistant experience
International experience


published: March 13, 2018

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