Working alongside the Founder/Director you will ensure he has excellent administrative support, enabling him to focus on business development and management issues.

Duties

• Complete time/diary management
• Acting as the point of contact among executives, employees, clients and other external partners
• Organising meetings, preparing agendas, gathering board pack information and occasionally assisting with minute taking
• Performing research on behalf of the Director
• Organising correspondence and following up on pending matters with limited direction
• Communicate with Board Members to schedule monthly Board Meetings
• Coordinating, booking and managing all business travel arrangements including flights, transportation, accommodation and Visas for Director and travelling c-level management
• Working with c-level management, senior managers, office managers and other administrators within group companies and ensuring reports come back to the Director in a streamlined manner
• Being the eyes and ears of the Director, making sure everything is running smoothly when he is between locations
• Manage projects and follow-up with team members where required
• Prepare weekly/monthly project/task updates to the Director
• Opening, sorting and distributing incoming post, emails, and other correspondence

Financial

• Full and complex financial management
• Assisting with the reporting of the Directors financial accounts
• Liaising with the accountants and providing all necessary information
• Preparing financial statements, reports, memos, invoices letters, and other documents
• Managing expenses and ensuring prompt payment of invoices

Adhoc

• Occasionally managing personal rental properties of the Director
• Dealing with re-directed telephone enquiries
• Minimal personal support such as arranging gifts

• Great organisational and communication skills
• Exceptional time management
• Working within a start-up is desirable but not a necessary requirement

9.00 - 17.30, Mon-Fri - This is not a 24/7 support role however occasionally assistance may be needed out of hours to support with travels/ unforeseen events.

• Our office is in one of the most innovative cities in the world, London.
• You will have the chance to work with a super talented and fun team, and be part of an exhilarating, creative, oozing co-working space.
• We have a relaxed, casual dress code and cool offices, with a view of London and a ping-pong table break whenever you need it.
• We provide our team with a free lunch every week! Alongside free tea, coffee, breakfast cereals and fruit, daily.
• Once per quarter, we take you out for a day of fun and activities.