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Executive Assistant

full-time Investoo Group London

Working alongside the Founder/Director you will ensure he has excellent administrative support, enabling him to focus on business development and management issues.


  • Complete time/diary management
  • Acting as the point of contact among executives, employees, clients and other external partners
  • Organising meetings, preparing agendas, gathering board pack information and occasionally assisting with minute taking
  • Performing research on behalf of the Director
  • Organising correspondence and following up on pending matters with limited direction
  • Communicate with Board Members to schedule monthly Board Meetings
  • Coordinating, booking and managing all business travel arrangements including flights, transportation, accommodation and Visas for Director and travelling c-level management
  • Working with c-level management, senior managers, office managers and other administrators within group companies and ensuring reports come back to the Director in a streamlined manner
  • Being the eyes and ears of the Director, making sure everything is running smoothly when he is between locations
  • Manage projects and follow-up with team members where required
  • Prepare weekly/monthly project/task updates to the Director
  • Opening, sorting and distributing incoming post, emails, and other correspondence


  • Full and complex financial management
  • Assisting with the reporting of the Directors financial accounts
  • Liaising with the accountants and providing all necessary information
  • Preparing financial statements, reports, memos, invoices letters, and other documents
  • Managing expenses and ensuring prompt payment of invoices


  • Occasionally managing personal rental properties of the Director
  • Dealing with re-directed telephone enquiries
  • Minimal personal support such as arranging gifts
  • Great organisational and communication skills
  • Exceptional time management
  • Working within a start-up is desirable but not a necessary requirement

9.00 - 17.30, Mon-Fri - This is not a 24/7 support role however occasionally assistance may be needed out of hours to support with travels/ unforeseen events.

  • Our office is in one of the most innovative cities in the world, London.
  • You will have the chance to work with a super talented and fun team, and be part of an exhilarating, creative, oozing co-working space.
  • We have a relaxed, casual dress code and cool offices, with a view of London and a ping-pong table break whenever you need it.
  • We provide our team with a free lunch every week! Alongside free tea, coffee, breakfast cereals and fruit, daily.
  • Once per quarter, we take you out for a day of fun and activities.
published: July 23, 2019

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