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Office/HR Administrator

full-time Sonovate London

Who we are

What started as a business to make finance and back-office better for recruitment agencies is now changing how businesses of all shapes and sizes access finance and support to manage their freelance workforce.

We’ve created an end-to-end work pay solution to power the new working world. One that lets businesses unlock the power of the contract, freelance and gig economy with none of the hard work or complications that come with old-school finance.

Backed by ambitious investors and developed by a team in London and Cardiff, we’ve funded in excess of £500m to a host of businesses, from recruitment startups to large-scale organisations who’ve grown tired of the traditional approach to finance from the banking world.

What’s it like to work here

Freedom and autonomy to do your best work are what makes Sonovate successful. There’s no micro-management - just teams working together to change how people are paid for the better. Think of us as a group of teams working collaboratively to share experiences and engineer the best solutions.

The growth we’ve achieved in such a short space of time attracts certain individuals. We’re understand we’re not going to be everyone’s cup of tea, but our startup mindset defines who we are.

That said, just because we think like a startup doesn’t mean you’ll be running around doing a million and one things. We’re grown up with very realistic ambitions. Our market-leading products have redefined how people are paid. Building on this core success is where we are right now and we need specialists to join us and help take us to the next step.

We promise freedom to execute, an environment where you can exercise all your skills and talents and guarantee that you will be working alongside truly great talent.

Joining Sonovate will be transformational for your career, whatever stage you are at. Apply today and let’s begin a conversation about you.

What we guarantee


• Truly agile practices

• working with latest technologies and leading SaaS providers

• Modern ‘defurbished’ office space in the heart of city centre

• Very firmly in growth stage

• Startup DNA


• 28 days holiday + bank holidays

• Interest free season ticket loan

• Private medical insurance

• Ride to work

• Eyecare vouchers

• Childcare vouchers

• 50% discounted gym membership

• 2 days charity leave per year

• Breakfast, snacks and drinks

• Beer fridge

• Free takeaways

• And so much more...

The Challenge

This role is 70% office administration and 30% HR based. Your role is to provide an amazing experience for all our people. Whatever the touchpoint, from ensuring the office standards are up to scratch, communicating to the business or supporting with recruitment to name a few, you will ensure the process is seamless.

  • Support the PA to Chief Executives with ensuring office standards across both sites, including maintenance, access for the relevant people, communication and meeting room administration
  • Manage external reference requests e.g. mortgages, new employment, tenancy
  • Participate in ad hoc projects as and when required
  • Manage ordering of breakfast and snacks, stationery and office supplies on a weekly basis
  • Work with the wider HR team to ensure the on-going accuracy and maintenance of standard letters and contracts at all times
  • Manage new starter information on Peoplehr (HR system), generating relevant paperwork and correct information is inputted
  • Track and record new starters and leavers, notifying any relevant people for purposes of induction and off boarding
  • Maintain the filing system for current staff and leavers on a monthly basis
  • Ad-hoc reporting as requested

A Few Things About You

  • Experience of working in a similar administration role within a office or people function
  • Excellent data inputting skills and keen attention to detail
  • A high degree of integrity, keeping information confidential and discreet
  • Methodical, accurate and organised with a keen eye for detail
  • Ability to prioritise workload
  • A starter/finisher with enthusiasm and driven attitude
  • Strong interpersonal skills and can communicate effectively and build effective relationships
  • Team player, with lots of energy and enthusiasm
  • A problem solver who can think on their feet
  • Thrives taking ownership of tasks and projects seeing them completed to a high standard of accuracy
  • Comfortable working in an environment that is fast paced and forever changing for the better
published: July 16, 2019

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