Amicus Therapeutics - International logo

Senior Administrative Assistant

full-time Amicus Therapeutics - International Berlin

Amicus Therapeutics (NASDAQ:FOLD) is a biopharmaceutical company at the forefront of therapies for rare and orphan diseases. The US company is well established and the International division (headquartered in Marlow) is a much more start up organisation, requiring a high level of flexibility, pragmatism and a hands on, “can do” spirit.

The Executive Assistant’s responsibility is providing support and administrative assistance to four Functional Heads; Commercial Operations, Technical Operations, Quality and Market Access, along with their respective departments.

Major Activities and Responsibilities

The Executive Assistant will provide support to the above team as follows:

  • Diary management using Microsoft Outlook
  • Organise global travel arrangements, including flights, visas, transfers and accommodation
  • Book and arrange video conferences, teleconferences for key team meetings
  • Book, arrange and manage small internal/external team meetings
  • Support head of event management in meeting logistics
  • Create expense reports; collect receipts and enter into reports and submit for approval
  • Completing Needs Assessment Forms (NAF’s)
  • Raising contracts with suppliers
  • Create and track Purchase Orders and invoices for the team
  • Meet and greet all visitors
  • Handling of post and couriers (incoming and outgoing)
  • Help setting up equipment and systems for new team members
  • Filing as required
  • Adhoc project work as required
  • Working experience on Pharmaceutical or Biotech organisation
  • Demonstrable working experience within a Global team
  • Minimum intermediate MS Office skills (Word, Excel, Outlook, and PowerPoint).
  • Excellent communication skills and the ability to work cross-functionally across a range of cultures and personality types
  • Proven experience supporting multiple senior level management an advantage
  • Ability to be flexible and highly motivated, with strong organisation skills and the ability to multi task
  • Ability to manage shifting priorities to meet critical deadlines in a fast paced and dynamic environment.
  • Team player with a positive attitude
  • Good level of English spelling and grammar
  • Accuracy and attention to detail
  • High level of confidentiality and discretion
  • Competitive base salary
  • 25 days holiday plus bank holidays
  • 4 x basic salary death in service
  • Disability insurance
  • Salary sacrifice pension with Royal London up to a maximum 5% contributory
  • Private Health Care with Axa. This includes money towards dental and optical and covers spouse and / or children
  • Stock Options Equity to include Stock Options & Restricted Stock Units
published: Jan. 19, 2019

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